{"id":249,"date":"2021-03-09T12:04:16","date_gmt":"2021-03-09T12:04:16","guid":{"rendered":"http:\/\/kinderpass.com\/blog\/?p=249"},"modified":"2022-07-22T01:40:33","modified_gmt":"2022-07-22T01:40:33","slug":"why-communication-is-important-when-running-a-daycare","status":"publish","type":"post","link":"https:\/\/kinderpass.com\/blog\/why-communication-is-important-when-running-a-daycare\/","title":{"rendered":"Why Communication Is Important When Running a Daycare"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">Communication is one of the most important things you need when running a daycare, especially during COVID-19.&nbsp;<\/span>A successful daycare must unify communications between staff, preschoolers, and parents without compromising on visibility and accessibility.&nbsp;<span style=\"font-weight: 400;\">Still, this is easier said than done, right? With dedicated <\/span><a href=\"https:\/\/kinderpass.com\/features\"><span style=\"font-weight: 400;\">apps for childcare<\/span><\/a><span style=\"font-weight: 400;\">, it\u2019s easier than you think.&nbsp;&nbsp;<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">Here\u2019s what you need to know about communication, your daycare, and how you can start improving the processes that drive communication at your facility.<\/span><\/p>\n<p>&nbsp;<\/p>\n<h2><span style=\"font-weight: 400;\">The Best Approach for Communicating With Parents<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Parents will always want to know what\u2019s happening with their children at your facility. They\u2019re leaving their child (or children) in your hands, and want what\u2019s best for their kids.&nbsp;<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">Effective communication can help your facility overcome one of the biggest pain points\u2014parent communications.&nbsp;<\/span>But what does effective communication with parents look like? When communicating with parents, we recommend that you:<\/p>\n<ul>\n<li><b>Listen to their concerns. <\/b><span style=\"font-weight: 400;\">Even if it doesn\u2019t seem like a big deal to you, it\u2019s probably a big deal to them. Your students may be shy or afraid to voice their concerns, so it\u2019s important they feel heard.<\/span><\/li>\n<\/ul>\n<ul>\n<li><b>Find a solution together. <span style=\"font-weight: 400;\">Don\u2019t just go and find a solution and move on. Rather, work together with the parents to come up with a solution together. Try and determine what went wrong, the intended outcome they expect, and how you can work towards that outcome.<\/span><\/b><\/li>\n<\/ul>\n<ul>\n<li><strong>Regularly check in with them.<\/strong> <span style=\"font-weight: 400;\">It can be easy to simply forget to constantly communicate with all the parents you have with your daycare. However, it\u2019s important that they stay updated on how their child is interacting, developing, and growing while under your care.&nbsp;<\/span><\/li>\n<\/ul>\n<ul>\n<li><strong>Keep communications in one place<\/strong>. <span style=\"font-weight: 400;\">Apps for childcare are one of the easiest ways to keep parents in the loop and stay organized. Parents can log on, see updates about their child, and message staff\u2014reducing the likelihood of a phone call or feeling left out.<\/span><\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<h2><span style=\"font-weight: 400;\">Common Ways to Communicate With Parents<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">The way you present essential information goes a long way to creating a connected experience for staff, children, and parents.<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">The best way to streamline communications is to make them as accessible as possible. Here are a few ways you can ensure vital information is being shared with the right people.<\/span><\/p>\n<p>&nbsp;<\/p>\n<h3><span style=\"font-weight: 400;\">Electronic Communication<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Electronic communication may seem like a vague term. After all, it can include messages, emails, and other digital methods.&nbsp;<\/span>Many daycares use automated emails to remind parents about important updates, news, and other initiatives.<\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">Another great way to communicate with parents is through a specialized <\/span><span style=\"font-weight: 400;\">app for childcare<\/span><span style=\"font-weight: 400;\">. When you use an <\/span><span style=\"font-weight: 400;\">app for childcare<\/span><span style=\"font-weight: 400;\">, you can send videos and photos throughout the day to parents, send automated in-app messages, streamline invoicing and billing, and improve communication visibility for everyone involved.<\/span><\/p>\n<p>&nbsp;<\/p>\n<h3><span style=\"font-weight: 400;\">Handbooks<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Handbooks are great for when parents are first joining your daycare. This outlines everything parents need to know about your daycare. For parents, this handbook will include information about:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Payment<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Mission statement<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Information about enrollment<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">What children can bring to the daycare<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">What to do with absences and illnesses<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">COVID-19 policies<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">And more<\/span><\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">Handbooks are a great way to start communication with your parents and provide them with everything they need to know when starting their kid in daycare.&nbsp;<\/span><span style=\"font-weight: 400;\">You can even digitize your handbook, making it downloadable through your app for childcare.<\/span><\/p>\n<p>&nbsp;<\/p>\n<h3><span style=\"font-weight: 400;\">In Person &amp; Phone Calls<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">No childcare facility can escape in person communications and phone calls. However, with COVID-19, this isn\u2019t as easy as it used to be. And while phone calls are great for immediate information, most parents don\u2019t want to disturb staff while they\u2019re busy in the classroom.<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">That\u2019s why virtual meetings are a suitable alternative, but with unstable internet connections and glitches, it can be difficult.&nbsp;<\/span><span style=\"font-weight: 400;\">It\u2019s important to have a reliable electronic communication solution in place should parents need to get in touch with your staff.<\/span><\/p>\n<p>&nbsp;<\/p>\n<h2><span style=\"font-weight: 400;\">Helpful Tips for Communicating With Students<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Communication is important for any childcare facility, but especially with your students. This is even more true today when it comes to ensuring a safe environment.<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">Children communicate much differently than adults do. They want to know they\u2019re being heard when they communicate. If they feel ignored, they can start to become anxious and frustrated, which can lead to outbursts and tantrums. On top of that, it can lead to frustrated parents and staff. This is why communicating properly with children is crucial.<\/span><\/p>\n<p>&nbsp;<\/p>\n<h3><span style=\"font-weight: 400;\">In Person<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">The best way that you can communicate with the children at your daycare is in person. But it can be hard to effectively communicate with them, as it may feel like you are ordering them around all day.&nbsp;<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">So, what can you do? The focus should be on<\/span><a href=\"https:\/\/www.mother.ly\/child\/8-expert-tips-talk-effectively-kids\"><span style=\"font-weight: 400;\"> talking with them, not at them,<\/span><\/a><span style=\"font-weight: 400;\"> and ensuring they feel heard and listened to.&nbsp;<\/span><span style=\"font-weight: 400;\">When speaking with your students, try to be at eye-level with them and keep the conversations exciting and engaging.<\/span><\/p>\n<p>&nbsp;<\/p>\n<h3><span style=\"font-weight: 400;\">Visual Cues<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Another way to communicate with children at daycare is through audio and visual cues. For example, 5 minutes before quiet time you can dim the lights, which lets them know it\u2019s time to start settling down. Or, you could play the \u201cClean-Up Song,\u201d when playtime is over, which is another way to let them know what\u2019s going to happen.&nbsp;<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">Establishing routine is essential. Simple activities communicate expectations and are an effective form of communication that makes listening fun.<\/span><\/p>\n<p>&nbsp;<\/p>\n<h2><span style=\"font-weight: 400;\">The Best Ways to Communicate With Staff&nbsp;<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">The day-to-day communications between your staff are what drive your childcare facility forward. Whether it\u2019s operational discussions, team bonding, or small updates\u2014your staff need the right processes and platform to stay connected and up to date.<\/span><\/p>\n<p>&nbsp;<\/p>\n<h3><span style=\"font-weight: 400;\">Meetings<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Having regular staff meetings can help ensure that your whole team is on the same page. You can do these before your day starts with your staff or at the end of the day.&nbsp;<\/span><span style=\"font-weight: 400;\">If you want to bring your teams together, you could host a virtual meeting to ensure the safety of everyone.&nbsp;<\/span><\/p>\n<p>&nbsp;<\/p>\n<h3><span style=\"font-weight: 400;\">Electronic Communication<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">With COVID-19 still a major challenge, it can be hard to keep up with steady meetings and communicate like we used to. Communicating through emails is a great way to inform your staff about updates, but it\u2019s easy for important details to get missed.&nbsp;<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">Another way to communicate with your staff electronically is through an <\/span><span style=\"font-weight: 400;\">app for childcare<\/span><span style=\"font-weight: 400;\">. These apps streamline communication, operational tasks, and make essential information visible and accessible. And with a dedicated newsfeed, your staff always know what\u2019s going on in the classroom.<\/span><\/p>\n<p>&nbsp;<\/p>\n<h2><span style=\"font-weight: 400;\">Start Improving Your Communication Today<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Communication isn\u2019t just important\u2014it\u2019s essential today. From communication with parents, kids, and staff, there are a lot of things you need to stay on top of as a childcare provider. After all, you can\u2019t afford to let a miscommunication impact your business, especially during a global pandemic.<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">Start communicating through an app for childcare and get your staff and parents on the same page, while keeping the focus on the children you care for.&nbsp;<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">Are you interested in seeing how our app for childcare can transform the way you communicate and run your childcare facility? Book your<\/span> <a href=\"https:\/\/kinderpass.com\/request-demo\"><span style=\"font-weight: 400;\">demo<\/span><\/a> <span style=\"font-weight: 400;\">today and see why childcare providers love KinderPass.<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Communication is one of the most important things you need when running a daycare, especially during COVID-19. A successful daycare must unify communications between staff, preschoolers, and parents without compromising on visibility and accessibility. Still, this is easier said than done, right? With dedicated apps for childcare, it\u2019s easier than you think.  <\/p>\n","protected":false},"author":2,"featured_media":522,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"inline_featured_image":false,"footnotes":""},"categories":[19],"tags":[],"class_list":["post-249","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-blog"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v26.9 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Why Communication Is Important When Running a Daycare | KinderPass<\/title>\n<meta name=\"description\" content=\"Here\u2019s what you need to know about communication, your daycare, and how you can start improving the processes that drive communication at your daycare facility.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" 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