The summer provides plenty of opportunities to expand and improve your child care facility. Whether that means buying new toys, art supplies, or digitizing your daycare, the summer is an excellent time for making big changes.
Digitizing your daycare will provide countless benefits, such as increased parent engagement, paper-free invoicing, the ability to easily track child progress, among others.
Switching to digital solutions for your child care facility will undoubtedly enhance the experience of current customers, while also being a selling point for prospective customers.
You likely already know that you need to digitize your daycare and you’re just waiting for the right time. It’s time to stop waiting since the summer is the best time to digitize your daycare.
Child care digitization is the process of adopting technology to handle day-to-day processes and advance business objectives. Essentially, it’s moving from pen-and-paper into the digital world for all of your child care business processes.
Every child care facility needs to maintain various types of documentation in order to meet compliance regulations, manage the business, and keep parents informed. Absence records, daily reports, incident reports, and child information are all types of data that must be stored and updated often.
Maintaining pen-and-paper records brings numerous challenges, but so does having a scattered selection of apps and platforms. Since there are so many various needs involved with running a child care business, many educators simply look for a new app when the needs arise.
Instead, however, the ideal digitization of a child care facility is focused on adopting one central software suite that will handle every need that arises. Doing so allows for any information to be available on-demand, along with establishing a standard technology stack for other educators to make use of.
Keep in mind that digitization of child care also includes finding a comprehensive child care billing software suite. It should enable paperless invoicing, producing receipts, and allowing for automated payments.
Now that you know what it means to digitize your child care facility, why is the summer the best time to do it?
Generally speaking, child care facilities are closed or have fewer students during the summer. This creates an ideal opportunity to digitize your child care facilities. New software can be purchased, set up, and learned before the influx of students at the start of the academic year.
If your facility is closed, your new software suite can be tested in closed environments to help train all of the educators on the new processes. Open facilities can learn the new processes as they do business, but having fewer students will still provide a period to learn the ins and outs of new solutions.
Setting up new processes and procedures during the summer provides time to inform parents of the new changes and how digitization will impact the child care services they receive. There will be plenty of time to handle questions and address any concerns before the busy academic year begins.
Every educator in your facility will need to be using your new digital child care software solution. The summer provides a large chunk of time that educators can use to learn about the new software and explore all of its new features.
Instead of being pressured into learning new software in the middle of an academic year, educators will be able to learn at their pace and comfort level. By the time students start flooding through your doors once more, they’ll be ready.
Thinking about digitizing your child care facility might be daunting due to learning entirely new software and processes. However, consider how much easier it will be with smaller class sizes as opposed to in the middle of the school year.
New customers can be onboarded directly into the new system, while older parents can be informed of the changes when they bring their child back to begin the new academic year. They can be informed of the new real-time classroom updates right to their phone, be able to easily communicate with staff, and handle their billing with greater ease than before.
Digitizing your child care facility prepares your business for the future. Parents’ needs are changing, and your business needs to be ready. The summer provides an excellent opportunity to upgrade to a child care software solution that will make running the business, engaging parents, and caring for children as easy as possible.
Discover how KinderPass can transform the way you manage and operate your daycare, how you engage and nurture students, and more. Book your demo today!
