Are you struggling to manage the logistics of your daycare efficiently? Well, you’re not alone. Aside from actually handling children, daycare operators also have a wide range of other responsibilities to handle. These range from dealing with regulations on your business to actually interacting with individual children and parents. Keeping all of these tasks balanced and organized isn’t an easy task. While some daycares simply hire more personnel to manage all their day-to-day operations, there is a better and cheaper option: a childcare management app.
A childcare management app is a modern technology that is highly cherished by many early childhood educators. With seemingly endless features, this kind of app exists to streamline the daycare operation routine into something manageable even for small teams.
So, let’s take a look and get into some significant reasons why daycares should be using childcare management software if they aren’t already:
While you have detailed paperwork, you rely heavily on your staff to remember important details about each child. This puts a lot of strain on your workers and does not scale well as your daycare expands. It can also lead to compliance issues when certain details are forgotten.
With a childcare management app the accuracy can be improved in terms of reporting. You can make an observation instantly and don’t have to worry about forgetting the details. A childcare management app helps you keep track of everything by providing an easy and convenient way for your workers to log relevant information about the children in your care. On KinderPass, your staff can quickly search for the individual child and family profiles, make notes, and ensure that all the paperwork is up to date. This will help you save time, resources and focus more of your attention on the children while keeping track of important information like attendance, milestones and so much more related to the child’s day.
Providing parents with daily updates on their child in real-time is one of the best ways to keep them happy. Using a childcare management software means you are giving families the luxury of being able to communicate with their child’s educator. Even a few pictures of their kids having fun at daycare are enough to comfort most parents. With a daycare provider app, class photos and videos are quick, easy, and convenient to take without any extra effort.
On KinderPass, parents can directly view their children’s activities, and other details about their time at your daycare, like and comment on photos, provide feedback and contact you or your staff directly when they have questions or concerns.
One of the biggest sources of paperwork in a daycare office is the check-in and check-out system. The reason these systems exist is obvious: parents need to keep track of their kids. The system does have plenty of problems, though. Aside from the difficulties in organizing all that paperwork, there are many problems with the traditional system, including scalability.
A daycare provider app allows for easy attendance tracking. Your staff can simply check their kids in through the app when they are dropped off. Similarly, at pick-up, you can easily check your students out. This helps reduce both the amount of paperwork you need to handle and the amount of work for your daycare workers. It also makes it easier for you to keep a close eye on and maintain your teacher-children ratios.
One of the biggest challenges daycare operators face is trying to comply with the various regulations governments impose on them. Everything from keeping track of the active children at your center and catering to kids’ allergies to making reports to the government about your income is necessary if you want your facility to stay compliant.
A daycare provider app streamlines your internal regulatory compliance systems for you and your staff. The app will remind you when certain paperwork needs updating, when an approval is due, when to invoice and request for collections from clients, and other relevant details.
KinderPass allows you to generate a wide range of reports for any regulatory need.
Paying bills and receiving payments on time is a major challenge for daycares and preschools. From managing everyday expenses, to receiving collections on time from parents, to tracking your deposits, keeping a track of all your finances does take quite a lot of effort and time – which is time you don’t often have.
Childcare management apps like KinderPass make dealing with your finances a breeze. They allow you to set up automatic invoicing, digital payments, and reminder systems. You can even use them to track your budget and inventory. All you need to do is provide all of the fixed costs you have every month, such as item expenses and payroll. The app will track all of this information and compile it into easy-to-read reports, send invoices to parents on their child’s fees that they can easily pay from their app using the digital payments feature.
With its wealth of features, consistent and cross-platform support, and intuitive interface, KinderPass is the modern childcare management software built to streamline the everyday operation of your daycare. By integrating all the features your daycare needs, KinderPass builds itself into your daycare system quickly and easily. Before you know it, your workload and paperwork will be halved, along with the stresses of managing a daycare.
Having a software program also shows that as a business you want to improve and grow and meet the needs of everyone such as the children, parents, and staff of your center. So, whether you are the one running the daycare, preschool, after-school program, or early learning center, you should consider looking into using a software app.
Try Kinderpass for yourself with our free 1-month trial today!
